2020-08-13

PROCEEDINGS OF THE SCHOOL BOARD OF THE PARISH OF CONCORDIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON THURSDAY, AUGUST 13, 2020

The School Board of the Parish of Concordia, State of Louisiana, met in Regular Session at the Concordia Parish School Board office in Vidalia, Louisiana, and via Zoom Teleconference, on Thursday, August 13, 2020, at 6:00 o’clock p.m. The meeting was called to order by Dr. Raymond Riley (per Mr. Fred Butcher) who, after prayer and the Pledge, declared that the Board was ready for the transaction of business.

Members present were Mr. Warren Enterkin, Mrs. Dorothy Parker, Dr. Raymond Riley, Mr. Derrick Carson, Ms. Angela Hayes (via Zoom), Mrs. Lisette Forman, and Mr. Ricky Raven. Mr. Fred Butcher entered the meeting at 6:27 p.m.

Board Member absent was Mr. John Bostic.

Committee Reports were presented. (see attached)

It was moved by Mr. Raven, seconded by Mrs. Parker and carried to approve the minutes of the Regular Meeting held on July 9, 2020, and the Emergency Meeting held on July 29, 2020.

It was moved by Mr. Raven, seconded by Mr. Enterkin and carried to approve invoices in the amount of $1,700,881 for the month of July.

It was moved by Mr. Raven, seconded by Mr. Carson and carried to suspend the First Reading of the new policy, EBBI COVID-19 Public Health Emergency.

It was moved by Mr. Raven, seconded by Mrs. Parker and carried to approve the Second Reading of the new policy, EBBI COVID-19 Public Health Emergency.

It was moved by Mr. Raven, seconded by Mrs. Parker and carried to approve the Louisiana Compliance Statement that is required by the Louisiana Legislative Auditors Office.

It was moved by Mrs. Parker, seconded by Mrs. Forman and carried to approve the Madison Parish Policy Jury Collection Agreements. Referenced agreements cover the collection of various licenses and locally levied taxes for the Jury.

Bids were opened as follows:

Monterey High School Gymnasium Construction

Mr. O’Neal explained to the Board that due to a warranty issue, the architect had recently issued an addendum to the project manual to correct the issue. Because of the limited time lapse between the issuance of the addendum and the opening and receiving of bids, a delay in the opening was requested for one week. Upon the recommendation of the Board President, a Special Board Meeting will be called to accept the bids.

Multipurpose Copy Paper – 8 ½ x 11

Vendor Bid – 1,000 cases

Contract Paper Group $23,870.00

Economical Paper $24,000.00

Liberty Paper $24,500.00

Pettus Office Products $26,900.00

School Specialty unable to respond

Veritiv Corporation $24,250.00

Janitorial Paper Supplies:

Vendor Bid

Big M Supply $19,432.06

Economical Janitorial & Paper Supplies $16,656.78

Pettus Office Supply $19,043.67

Janitorial Cleaning Supplies:

Vendor Bid

Big M Supply $10,511.65

Economical Janitorial & Paper Supplies $8,678.97

Pettus Office Supply $9,401.86

Janitorial Supplies:

Vendor Bid

Big M Supply $20,276.64

Economical Janitorial & Paper Supplies $18,812.61

Pettus Office Supply $25,549.69

Kitchen Equipment – 2 Steam Ovens (MHS and VJH)

Vendor Bid

Associated Food Equipment $8,497.00 each

Cafeteria Pest Control

Vendor Bid

Douglas Pest Control $255.00 per month

Orkin Pest Control $260.00 per month

It was moved by Mrs. Parker, seconded by Mr. Raven and carried to allow Mr. O’Neal to take all the bids under advisement and award to the lowest bidder that meets specifications.

It was moved by Dr. Riley, seconded by Mrs. Forman and carried that the Superintendent along with the Business Director contact the Board Attorney to see whether or not, in this particular case, if the bus driver’s operations calculations relative to bus size “could not” or maybe “should not” be frozen because he failed to follow proper protocol in purchasing a new bus.

There was no Executive Session.

The following personnel announcements were made:

Concordia Parish School Board

Regular Board Meeting

Personnel Announcements

August 13, 2020

Leaves:

Chelsea Bates, 2^nd Grade Teacher, Vidalia Lower Elementary School, extended medical leave upon the exhaustion of accumulated sick leave, effective August 6, 2020 through November 10, 2020.

Andrea Johnson, Paraprofessional, Ferriday Upper Elementary School, maternity leave, effective August 10, 2020 through August 21, 2020.

Appointments:

Brittany Kennedy, 3^rd Grade Teacher, Vidalia Upper Elementary School, effective August 6, 2020.

Nicholas Kennedy, Teacher, Vidalia High School, effective August 6, 2020.

Josh Loy, Adaptive PE Teacher/ Teacher, Vidalia High School, effective August 6, 2020.

Takia Wimberly, 6^th Grade ELA Teacher, Ferriday Junior High School, effective August 6, 2020.

Candace Coleman, 6^th Math Grade Teacher, Ferriday Junior High School, effective August 6, 2020.

Crystal Hootsell, Teacher, CPAMST, effective August 6, 2020.

Ladarrin Williams, JAG Teacher, Ferriday High School, effective August 6, 2020.

Crenisha Hayes, English Teacher, Vidalia High School, effective August 6, 2020.

Ebony Campbell, Teacher, Ferriday High School, effective August 6, 2020.

Blythe Stevenson, Teacher, Monterey High School, effective August 6, 2020.

Patricia White, Counselor, Ferriday High School, effective July 21, 2020.

Kenya Milligan, Paraprofessional, CPAMST, effective August 10, 2020.

Schrylean Duncan, Paraprofessional, Ferriday Lower Elementary School, effective August 10, 2020.

Kenyatha Robinson, Paraprofessional, Ferriday Lower Elementary School, effective August 10, 2020.

George Jolla, Central Office Maintenance/Carpenter, Central Administration, effective August 11, 2020.

Natalie Skipper, Secretary/Bookkeeper, Sales Tax Division, effective July 1, 2020.

Darius Jefferson, 12 month Janitor, Vidalia Lower Elementary School, effective July 13, 2020.

Retirements:

Elledee Cooper, 3^rd Grade Teacher, Monterey High School, effective July 20, 2020.

Timothy Herndon, Science Teacher, Vidalia High School, effective June 15, 2020.

Ernestine Evans, Paraprofessional, Vidalia Lower Elementary School, effective August 10, 2020.

Barbara White, Paraprofessional, Vidalia Lower Elementary School, effective August 10, 2020.

Retirement Rescinded:

Debra Thomas, Paraprofessional, Ferriday Upper Elementary School, effective August 10, 2020.

Resignations:

Louis Smith, History Teacher, Ferriday High School, effective August 3, 2020.

Angela Smith, English Teacher, Vidalia High School, effective August 3, 2020.

Timothy Smith, Social Studies Teacher, Vidalia Junior High School, effective August 3, 2020.

Sarah Hudnall, 8^th Grade English Teacher, Vidalia Junior High, effective August 3, 2020.

Jacob Brumfield, Teacher, Vidalia High School, effective August 3, 2020.

Robert Faircloth, History Teacher, Vidalia High School, effective August 3, 2020.

Bridget Holland, Business Teacher, Monterey High School, effective August 3, 2020.

Viola Campbell, Bookkeeper, Title I, effective July 31, 2020.

Terry Brown, Sr., Custodian, Ferriday High School, effective July 27, 2020.

Ebony Campbell, JAG Teacher, Ferriday High School, effective August 3, 2020.

Patricia White, Counselor, Ferriday High School, effective August 11, 2020.

Neomia Branson, Teacher, Ferriday High School, effective August 5, 2020.

Transfers:

Mary Ann Mize, Teacher, Vidalia Lower Elementary, to Teacher, Vidalia Junior High, effective August 6, 2020.

Candace Coleman, Paraprofessional, Vidalia Lower Elementary, to 6^th Grade Teacher, Ferriday Junior High, effective August 6, 2020.

Jerrell Hayes, ISS Paraprofessional, Ferriday High School, to Teacher, Ferriday High School, effective August 3, 2020.

Llwendolyn Paul, Paraprofessional, Ferriday Lower Elementary School to Teacher, Ferriday Lower School, effective August 10, 2020.

Mr. Butcher asked that the Principals attend the next board meeting to report on where we are in reopening the schools.

The following Announcements were made by Superintendent Shirley:

1. COVID-19 testing continues at the Clayton Library, Friday, August 14, Wednesday, August 19, free testing at Vidalia City Hall, back to the Clayton Library on Friday, August 21; all times are from 8:00 – 11:00 a.m.

2. Devices (chromebooks) will be passed out next week.

3. Hybrid students will be reporting to schools on Monday, August 24, 2020.

4. Don’t forget to vote Saturday, August 15, 2020.

Mr. Butcher stated that there will be a Special Board Meeting next week to open bids for the MHS Gymnasium and to maybe add the Superintendent’s Contract to the Agenda.

It was moved by Mr. Raven, seconded by Dr. Riley and carried to adjourn at 7:05 p.m.

Concordia Parish School Board Committee Reports

Educational/Personnel Policy Committee

August 10, 2020

I. ACTION ON ITEMS INVOLVING SPENDING OF MONEY

1.0 Paying the Instructional Technology Team Members and a stipend.

II. ITEMS DISCUSSED

2.0 Drinking water for students

2.1 Personnel

2.2 COVID-19 Public Health Emergency Policy

2.3 Reviewing COVID procedures with students

2.4 Reviewing school handbooks with students

2.5 Bid openings

2.6 Superintendent’s Contract

Concordia Parish School Board Committee Reports

Finance Committee

August 10, 2020

I. ACTION ON ITEMS INVOLVING SPENDING OF MONEY

1.0 Stipend for Instructional Technology Team

II. ITEMS DISCUSSED

2.0 COVID-19 Public Health Emergency Policy

2.1 Cleaning Procedures for COVID-19

2.2 Expenditures for the month of July

2.3 Bid Openings

Concordia Parish School Board Committee Reports

Buildings and Grounds Committee

August 10, 2020

I. ACTION ON ITEMS INVOLVING SPENDING OF MONEY

1.0 __________________________________________

II. ITEMS DISCUSSED

2.0 COVID-19 Public Health Emergency Policy

2.1 Cleaning procedures during pandemic

2.2 Custodial checklist

2.3 Bid openings

2.4 Work orders

2.5 Dee Faircloth Drive repairs

2.6 A/C gym projects