FILE:  DJD

EXPENSE REIMBURSEMENT

The Concordia Parish School Board shall reimburse employees and School Board members for expenses incurred while on official Board business, within budgetary limitations, based on travel reimbursement rates allowed by the State of Louisiana.  Travel expenses shall be limited to those expenses necessarily incurred by employees or Board members in the performance of official responsibilities as may be authorized by the School Board.  Only actual expenses incurred as evidenced by the submission of a statement of expenses, accompanied by proper supporting receipts, shall be reimbursed.

All employees who use their private vehicles for official Board business shall be required to carry liability insurance in an amount set by the Board to be eligible for reimbursement. When a private vehicle is used, mileage shall be reimbursed based on the Board approved rate.  In no case shall an employee be allowed mileage or transportation reimbursement when the employee has been gratuitously transported by another person.

Any employee or Board member who submits a false or fraudulent travel claim shall be subject to disciplinary action and the Board shall be entitled to restitution in full compliance with statutory provisions.

Revised:  April, 2005

Ref:     La. Rev. Stat. Ann. §§17:56, 32:861, 32:862, 32:863, 32:863.1, 32:900

Board minutes, 2-8-05, 9-13-05, 2-16-06

Concordia Parish School Board